PARLIAMENT PROGRAMME COORDINATION UNIT (PCU) DEPARTMENT
GRADUATE INTERN - MONITORING AND EVALUATION
1. JOB DESCRIPTION
In order to strengthen Parliament’s capacity to execute its mandate the African Development Bank funded the project “Strengthening Institutions of Transparency and Accountability “(SITA) 2015-2018. The project aims at providing greater public oversight and accountability in public finance and implementing gender sensitive policies. This will be achieved through the strengthened role of Parliament in law making, oversight and accountability; enhanced capacity of the Parliamentary Women Caucus, enhanced capacity of the Auditor General and enhanced partnership between Parliament and Civil Society.
To effectively implement the project, the Parliament of Zimbabwe and the Office of the Auditor General require the services of a suitably qualified Monitoring and Evaluation Intern based in Harare, who supports the implementation of the Project and reports to the Monitoring and Evaluation Officer.
2. QUALIFICATIONS SKILLS AND EXPERIENCE
Degree in Social Sciences, Statistics, Economics or relevant field; experience in database design, data collection, and analysis and reporting or other related field; Analytical thinker who pays attention to detail; Good reporting and report writing skills; Excellent communication skills; Exceptional planning and organizing skills
3. DUTIES AND RESPONSIBILITIES:
The Monitoring and Evaluation Graduate Intern’s job description is to:
i. Ensure that the established guidelines on Programme and Project monitoring and evaluation for different Programme and Project components are respected.
ii. Identify information requirements for Programme and project components concerning monitoring and evaluation.
iii. Review the performance indicators and reports produced by different Programme and Project implementing departments and suggest necessary adjustments.
iv. Assist in establishing a performance tracking system for all Parliament Support Programmes with a view to instituting an early warning system to identify and address implementation bottlenecks:
v. Monitor and report on the performance of the Programme and Project.
vi. Assist in the preparation of quarterly, half yearly and annual project monitoring reports, containing summary data on overall performance against targets.
vii. Assist in the preparation of the Programme and Project Progress Reports
viii. Set up operational arrangements for collecting, analysing and reporting to sustain the Monitoring and Evaluation function.
ix. Coordinate the compilation of Programme and Project baseline and comparison data to assess project results in relation to the baseline and targets.
x. Assist in improving communication and information sharing between different Programme and Project Funding Partners and Stakeholders.
xi. Assess Implementing Parliament and the Office of the Auditor General training needs, relevant to monitoring, evaluation and management information systems and provide training, if required.
xii. Assist in the preparation of TORs for special studies when necessary (e.g. Impact monitoring and evaluation studies).
xiii. Outline a participatory process to ensure that all implementing departments are fully involved in the maintenance of the M & E system to ensure ownership and buy-in.
xiv. Provide technical assistance to implementing departments.
xv. Assist in overseeing the results monitoring, including mid-term evaluation and end-of-project evaluations.
xvi. Carry out any other duties that may be assigned by the Parliamentary Programme Coordinator.
4. Working Hours
The working hours will be all weekdays from 0800 hours to 1630 hours with a one hour lunch break taken between 1300 hours and 1400 hours. The monitoring and Evaluation Graduate Intern may be required to work over weekends depending on the calendar of Parliament and departmental work lord. No overtime payments will be made in any circumstances.
5. Supervision Provisions
The Graduate Intern shall place the whole of his time when on duty at the disposal of the Parliament as the Employer. The Graduate intern shall serve under the immediate supervision of the Monitoring and Evaluation Officer. The Monitoring and Evaluation Officer shall cause and ensure that a Balanced Scored is developed and co-signed to ether with the Monitoring and Evaluation Graduate Intern. The Balanced score card shall be reviewed after every six months to assess performance.
Applications, together with detailed curriculum vitae, copies of certified educational and professional certificates, a motivation letter of not more than 200 words and three contactable referees should be hand-delivered and or sent to:
The Clerk of Parliament, Parliament Building
Corner Third Street & Nelson Mandela Avenue
P.O. Box CY 298, Causeway, HARARE
The closing date for receiving applications is 3rd April 2017