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TABLETS: Statement of User Requirements (SOURs) for Parliament of Zimbabwe,

                                                                                                                Government of Zimbabwe

 

 

 

 

 

Parliament of Zimbabwe (POZ)

 

 

Statement of User Requirements (SOURs)

 

 

 

FOR:

 

 

 

 

 

 

TABLETS

 

 

 

 

 

 

 

 

 

 

COMPILED BY POZ

 

 

 

May 2018

 

Version 1.0

 

 

 

 

 

 

 

 

 

 

 

Statement of User Requirements (SOURs) for Parliament of Zimbabwe, 2018 Version 1.1, copyright © POZ               Page 1 of 11


                                                                                                                Government of Zimbabwe TABLE OF CONTENTS

 

CHAPTER                                                                                                 PAGE

 

1.          INTRODUCTION ............................................................................................................ 3

 

2.          GENERAL INFORMATION........................................................................................... 4

 

3.          EXECUTIVE SUMMARY .............................................................................................. 5

 

3.1.     Statement of User Requirements ...................................................................................... 5

 

3.2.     Current System.................................................................................................................. 5

 

3.3.     Proposed System............................................................................................................... 5

 

3.4.     Project Plan....................................................................................................................... 5

 

4.          CURRENT SYSTEM....................................................................................................... 6

 

4.1.     Overview........................................................................................................................... 6

 

4.2.     Current System Size.......................................................................................................... 6

 

4.3.     Shortcomings of the Current System................................................................................ 7

 

5.          PROPOSED SYSTEM..................................................................................................... 8

 

5.1.     Overview........................................................................................................................... 8

 

5.2.     System Modules, General Features and Enhancements ................................................... 9

 

 

5.3.     Minimum Specifications..................................................................................................10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                Government of Zimbabwe

 

1. INTRODUCTION

 

 

1.1 The Parliament of Zimbabwe (PoZ) intends to purchase tablets for Members of Parliament. ICT Department  was tasked with preparing a Statement of User Requirements (SOURs) for the purchase of the tablets which can do multi-tasking i.e. voice and data functions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Statement of User Requirements (SOURs) for Parliament of Zimbabwe (PoZ) May,  2018 Version 1.1, copyright © PoZ            Page 3 of  11


                                                                                                                        Government of Zimbabwe 2. GENERAL INFORMATION

 

 

The Parliament of Zimbabwe’s mandate is to protect the constitution and promote democratic governance in Zimbabwe (derived in terms of Section 119(1) of the constitution as read with Section 117).

 

Its core functions are to:

 

·      Legislative (make laws)

 

·      Provide oversight/demand accountability

 

·      Represent the people

 

·      Scrutinize delegated legislation

 

·      Scrutinize and approve national budget

 

·      Ratify protocols, conventions and treaties

 

 

 

Parliament of Zimbabwe has an institutional strategic plan (ISP) 2014 – 2018 which has eleven (11) Strategic issues.  Goal 11 E-Parliament which speaks to Modernise the work of Parliament leveraging on ICT. It is in this goal that we have the strategic initiative of :- Develop the ICT capacity of both Members and Staff of Parliament, hence this initiative to Purchase tablets for Members of Parliament.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                Government of Zimbabwe

 

 

3. EXECUTIVE SUMMARY

 

3.1.Statement of User Requirements

 

This Statement of User Requirements (SOURs) is prepared with the view of highlighting the following basic issues:

 

a)        The main focus of the current situation with regards to availability of tools of trade;

 

b)       The main features of the proposed ICT gadgets to be procured;

 

 

The SOURs document is to be used as a guideline for acquiring of the tablets.

 

3.2.Current State

 

Parliament of Zimbabwe once procured desktops for Parliamentary Constituency Information Centres through the Multi-donor funding. The equipment became obsolete over time and with the suspension of PCICs, the equipment was collected and kept, at the same time it is obsolete because of the advancement in information technology over the years. The Members of Parliament were never issued with laptops/ipads and tablets.

 

3.3.Proposed System

 

The proposed tablet is described in chapters 4 and 5. The procured tablets should do multi-tasking i.e. data and voice functions.

 

3.4.Project Plan

 

3.4.1.     It will be defined soon after award of contract and will cover the following: a)        Procurement of ICT equipment

d)       Testing

 

 

3.4.2.     It is expected that the acquisition of the tablets will be complete by August 2018.

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                        Government of Zimbabwe 4. CURRENT STATE

 

 

4.1.Overview

 

·    The current state is that Members of Parliament (MP) have no ICT equipment issued to them by Parliament of Zimbabwe to use for business in their own personal capacity. When they are at Parliament, they make use of the Internet café in the ground floor Room 19, however when they leave Parliament, they rely on their own gadgets.

 

 

 

 

4.2.Current  Size

 

4.2.1.     Parliament of Zimbabwe’s Current Establishment

 

 

·    350 Members of Parliament

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                Government of Zimbabwe

 

 

4.3.Shortcomings of the Current State

 

 

4.4.1 tools of trade are not available

 

 

4.4.2 Members lose the initiative to be active in the use of ICTs

 

 

4.4.3 Correspondence sent to Parliament Webmail accounts go un-checked

 

 

4.4.4 Inadequate access to mobile devices that can connect onto the network/internet

 

 

4.4.5 Members of Parliament rely on the Registry department to do their typing/printing

 

 

4.4.6 Privacy of documents is compromised

 

 

4.4.7 Members of Parliament are not operating in real-time in terms of use of technology

 

4.4.8 Minimum use/knowledge of ICTs even when they go out on Parliamentary business

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                        Government of Zimbabwe 5. PROPOSED STATE

5.1.Overview

 

 

The principal objectives of issuing MPs with tablets are to:

 

 

5.1.1         Provide improved use of ICT gadgets

 

5.1.2         Ensure members receive parliamentary documents on time

 

5.1.3         Easy access to internet resources wherever they connect

 

5.1.4         Improve knowledge on document creation and printing

 

 

5.1.5         Improve quality of debates as the members would be able to research

 

5.1.6          Improved access to members by stakeholders

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                Government of Zimbabwe

 

 

 

 

 

 

5.2      System Modules, General Features and Enhancements

 

5.1.1. The project will finance the purchasing of Tablets for Members of Parliament.

 

5.1.2. To achieve the objectives stated above the acquisition of the tablets must:

 

 

a.       Ensure that the specifications meet the latest version

b.      A user friendly version must be the first option

c. The tablet must do multi-tasking i.e. calling, produce documents

 d. Provide a tablet with USB connection

e.  Provide software for monitoring viruses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                                                Government of Zimbabwe

 

 

 

5.3      The following minimum specifications should be considered:

 

 

 

·         GSM/HSPA/LTE

·         10.01x6.11x0.32inch

·         Plastic

·         Nano-Sim

·         PLS LCD capacitive touch screen, 16M colors

·         Mulititouch   Stylus (only S Pen Models)

·         Android           OS 6.0 upgradeable to 7.0(Nougat)

·         Octa-core

·         Mali-T830 MP2

·         microSD, up to minimum of 256GB (dedicated slot)

·         32GB RAM, minimum 3GB RAM (s-pen version only)

·         Camera 8MP, f/1.9, autofocus, LED Flash

·         Video 1080/2160p@30fps    ----secondary 2MP, f/2.2, 1080p video

·         Sound MP3, WAV ringtones (louderspeaker, 3.5mm )

·         WLAN, Bluetooth,GPS,microUSB

·         Messaging –Email, Push email, IM, Browser HTML5

·         Office software

·         Battery

·         Colors -----Pearl White, Metallic Black        

·         Pouch --- required

 

 

·    Warranty Period: required

 

·    User Manuals in English Language: required

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Statement of User Requirements (SOURs) for Parliament of Zimbabwe (PoZ) May, 2018 Version 1.1, copyright © PoZ              Page 10 of 11

 


                                                                                                                Government of Zimbabwe

 

 

 

 

ENDORSEMENTS

 

 

Certified that this is a true representation of the current State of availability of tools of trade for Members of Parliament and the proposed state when tablets are acquired.

 

 

 

 

 

 

 

 

Signed: ----------------------------------------------            Date: ------------------------------------

 

 

 

Name: ----------------------------------------------                ( PoZ)

 

 

 

Designation: ----------------------------------------------

 

 

 

 

 

 

 

Signed: ---------------------------------------------- Date: ------------------------------------

 

 

 

 

Name: ----------------------------------------------   (Parliament)

 

 

 

Designation: ----------------------------------------------

 

 

 

 

 

******************* End of Document *******************

 

 

 

 

 

 

 

Statement of User Requirements (SOURs) for Parliament of Zimbabwe (PoZ) May, 2018 Version 1.1, copyright © PoZ                                                                                                                                                                     Page 11 of 11

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