Parliament of Zimbabwe Procurement Management Unit

The Procurement Department is responsible for all Parliament of Zimbabwe procurements and contractual agreements of goods, services and construction works. It is the only department mandated to procure on behalf of Parliament of Zimbabwe in terms of Section 17 of the Public Procurement and Disposal of Public Asset Act [Chapter 22:23]. In line with Section 17 of the Act, Officers of Parliament of Zimbabwe Procurement Management Unit are reposed with the following responsibilities;

  • planning the procurement activities of Parliament of Zimbabwe;
  • securing the adoption of the appropriate method of procurement;
  • preparing bidding documents in compliance with provisions in or under the Public Procurement and Disposal of Public Asset Act [Chapter 22:23] for the design of contract specifications and the evaluation criteria;
  • preparing bid notices and short-lists;
  • managing bidding processes, including pre-bid meetings, clarifications and the receipt and opening of bids;
  • managing the evaluation of bids and any post-qualification negotiations required;
  • supervising Parliament of Zimbabwe evaluation committee and,
  • ensuring that the committee has carried out its duties in accordance with the Public Procurement and Disposal of Public Asset Act [Chapter 22:23];
  • receiving evaluation reports from the committee and ensuring that they are correct and have been prepared in accordance with the Public Procurement and Disposal of Public Asset Act [Chapter 22:23];
  • preparing evaluation reports, including contract award recommendations, where the value of the procurement is less than the prescribed threshold;
  • submitting all evaluations to the Clerk of Parliament with confirmation that the procedure followed has complied with the Public Procurement and Disposal of Public Asset Act [Chapter 22:23];
  • preparing contract documents and amendments;
  • managing procurement contracts or overseeing their management;
  • preparing such procurement reports as may be required by the Clerk of Parliament or the Procurement Regulatory Authority of Zimbabwe;
  • exercising any other function conferred or imposed on the unit by or the Public Procurement and Disposal of Public Asset Act [Chapter 22:23] or by the Clerk of Parliament  or Parliament of Zimbabwe.

The department is further reposed with the responsibility of disposing unserviceable, obsolete or surplus Parliament of Zimbabwe assets.

 

In executing Parliament of Zimbabwe procurements, the department operates within the confines of the law and strictly adheres to  the Public Procurement and Disposal of Public Asset Act [Chapter 22:23] read with S.I  5 of 2018, Public Finance Management Act [Chapter 22:19], issued Statutory Instruments,  circulars and above all Section 315 of the Constitution of Zimbabwe.

 

Parliament of Zimbabwe is a Class A procurement entity and its procurement supports both the administration of Parliament and Members of Parliament in executing their roles of protecting the Constitution, making laws for good governance, effectively representing the people and holding the executive and public institutions to account.

 

The department is headed by Director Procurement Management Unit who reports to the   Accounting Officer- the Clerk of Parliament.

 

Mission

The Procurement Department is committed to facilitating the purchase of high quality goods, services and works at competitive prices in support of Parliament of Zimbabwe mission.

 

Vision

To provide valued customer service using business best practices to improve process, maximize procurement effectiveness, and safeguard the Parliament of Zimbabwe’s resource. 

 

Values

Parliament of Zimbabwe Procurement Department is committed to operating on the principles of fairness, transparency, honesty, cost-effectiveness, competitiveness, sustainability and preserving public trust, mirroring the objectives of public procurement an best practices, underpinned on the following core values;  

  • Integrity
  • Accountability
  • Innovation
  • Teamwork
  • Professionalism
  • Agility
  • Efficiency and effectiveness
  • Value for money